Executive Assistant (Full-time Interim)

About Lake of the Woods District Hospital Foundation

At no other time in history has healthcare mattered more to Canadians. Lake of the Woods District Hospital is an acute care hospital providing high-quality, patient-centered care to residents of the City of Kenora, surrounding communities, and a large seasonal population.

The Lake of the Woods District Hospital Foundation (LWDHF) raises funds to invest in the medical equipment, technology, and infrastructure enhancements that support exceptional patient care. Guided by a skilled Board of Directors and committed to accountability, transparency, and best practices, the Foundation offers a positive, collaborative team environment and opportunities for professional development.

Position Summary
The Executive Assistant (EA) provides executive, administrative, financial, and donor database support to the Executive Director and Board of Directors. As an integral member of the Foundation team, the EA supports effective day-to-day operations, Board governance, accurate financial and donor records, and positive donor and community relationships.

Working independently and with a high degree of professionalism and discretion, the EA anticipates organizational needs, manages competing priorities, and contributes to the successful delivery of the Foundation's fundraising, stewardship, and operational activities.

Why Work with LWDHF? In this position, there are many benefits to joining our team:

• Healthcare of Ontario Pension Plan enrolment, one of Canada’s largest defined benefit pension plans that includes inflation protections, survivor benefits, buyback options, and early retirement
• Pay in lieu of vacation and benefits provided
• A third party partnered, self-directed and initiated benefits package through Health Care Providers (HCP) Group Insurance is provided that includes customizable health and dental plans, life insurance, long-term disability benefits (LTD), and accidental death, disease and dismemberment (ADD&D) based on package eligibility
• Access to staff physiotherapy, onsite gym, Employee Assistance Program, staff wellness initiatives, an employee perks program, and much more!

Responsibilities (including but not limited to):

Executive & Administrative Support

• Provide direct support to the Executive Director and Director of Finance and CFO
• Serve as the first point of contact for internal and external inquiries, ensuring a welcoming and professional experience
• Manage day-to-day office operations, including supplies, records, vendor relationships, and office equipment
• Coordinate administrative support for special projects and organizational initiatives as directed by the Executive Director or Interim Directors
• Maintain organized electronic and physical filing systems and support the development of efficient administrative procedures
• Identify opportunities to improve office processes and operational efficiency

Financial Administration

• Process and enter invoices into Sage, ensuring accurate supporting documentation and timely processing
• Assist with financial reports, account reconciliations, and budget tracking
• Support audit preparation, year-end requirements, and financial recordkeeping in collaboration with the Executive Director and Finance team
• Maintain accurate financial documentation in accordance with Foundation policies and established procedures

Qualifications

• Post-secondary education in business administration, communications, or a related field
• Minimum 3–5 years of experience in executive support, office management, or a similar role
• Experience in a non-profit or healthcare setting is an asset
• Proficiency in Microsoft Office Suite, particularly Word, Excel, and Outlook
• Experience with donor database software (Raiser's Edge, NXT, or similar) is preferred
• Strong financial administration skills, including data entry, account reconciliation, and recordkeeping
• Excellent written and verbal communication skills, with strong attention to detail
• Exceptional organizational skills and the ability to manage competing priorities and deadlines
• Demonstrated ability to work independently, exercise sound judgment, and maintain confidentiality
• Ability to adapt to changing priorities and contribute positively within a small, collaborative team environment

Please apply through the online application process via https://lwdh.talentpoolbuilder.com/

We thank all applicants for their interest but advise that only those selected for further consideration will be contacted.

Qualified applicants may be considered for other comparable positions or within the same classification other than this posted position.

As part of the selection process, we ask that candidates submit a cover letter and resume. Please prepare your application in accordance with the qualifications posted in the job advertisement. Applications will be screened based on the posted qualifications.

LWDHF is committed to the principles of equity, diversity, and inclusion and belongingness in our operations, throughout our workplace, and seeks to employ individuals who are committed to and value these principles.

We believe in and promote the rights of all persons with disabilities as outlined in the Ontario Human Rights Code and the Accessibility for Ontarians with Disabilities Act (AODA 2005) and its related Accessibility Standards Regulations. To meet this responsibility, LWDH will make appropriate accommodations, including alternative formats available. Please inform Human Resources of any accommodation(s) at any point throughout the recruitment and selection process to ensure your equal participation.

LWDHF values the importance of creating a workplace that reflects the population it serves and promotes the representation of the Employment Equity groups as outlined by the Employment Equity Act (1993). Applicants are encouraged to self-declare at the time of application.

For more information or to request an accommodation please contact the Human Resources Department at 807-468-9861 ext. 2393