Staffing Scheduler (Full-time Permanent, Two Positions)

Description

Reporting directly to the Employee and Labour Relations Manager, the Staffing Scheduler is responsible for the day-to-day coordination of departmental staff scheduling and long-term workforce scheduling across hospital units, including both nursing and non-nursing departments. This role ensures accurate maintenance of departmental master rotations and daily schedules, with ongoing updates and audits completed in the UKG system.

The Staffing Scheduler proactively monitors staffing needs, anticipates operational changes, and collaborates closely with leaders to ensure safe, appropriate staffing levels that align with patient care demands. This requires strong communication with internal departmental managers, leadership team members, and Executive Management, and the ability to interpret and apply collective agreement provisions, organizational policies, and employment legislation.

The successful candidate is a detail-oriented, forward-thinking individual who can independently manage competing priorities in a fast-paced hospital environment while contributing effectively to a three-person staffing team. Professionalism, diplomacy, adaptability, and sound judgement are essential.

Why Work with LWDH? In this position, there are many benefits to joining our team:

• 3 weeks paid vacation front-loaded
• Healthcare of Ontario Pension Plan enrolment, one of Canada’s largest defined benefit pension plans that includes inflation protections, survivor benefits, buyback options, and early retirement
• Desjardin Group Life Insurance coverage that includes basic life insurance, short/long-term disability coverage, and voluntary custom options
• Hospitals of Ontario Disability Income Plan coverage that includes short-term sick pay and long-term disability
• Green Shield Canada extended health benefits for single and family including dental/orthodontic services, prescription, health services, vision, hospital accommodation, etc.
• Relocation and accommodation packages and support
• Access to staff physiotherapy, onsite gym, Employee Assistance Program, staff wellness initiatives, an employee perks program, and much more!

Qualifications

• Completion of post-secondary education at the college level in a complementary discipline (eg. Business Administration, Medical Office Assistant)
• Strong customer service orientation, with sensitivity to employee needs and a high level of diplomacy and confidentiality
• Previous experience using scheduling software (UKG, MediSolutions an asset)
• Experience working in a unionized environment with demonstrated understanding of collective agreements, organizational policies, and employment legislation
• Proficiency in Microsoft Office Suite, SharePoint, and HRIS/scheduling systems
• Demonstrated cultural sensitivity and a commitment to reconciliation
• Strong analytical, problem-solving and critical-thinking skills
• Excellent written and verbal communication abilities
• Effective time management and organizational skills with the ability to prioritize under pressure
• Proven ability to maintain confidentiality and handle sensitive information
• Ability to work independently and collaboratively with minimal supervision
• Ability to remain composed and productive in a dynamic, high-volume environment
• Demonstrated commitment to ongoing professional development
• Ability to work flexible hours when required
• Reliable attendance record

Schedule Outline

We thank all applicants for their interest but advise that only those selected for further consideration will be contacted. Qualified applicants may be considered for other comparable positions or within the same classification other than this posted position.

Please prepare your application in accordance with the qualifications posted in the job advertisement. LWDH is a proud and active partner in the All Nations Health Partners Ontario Health Team, working collaboratively towards the development of a seamless, patient-centre healthcare system. Applications will be screened based on the posted qualifications.

LWDH is committed to the principles of equity, diversity, and inclusion and belongingness in our operations, throughout our workplace, and seeks to employ individuals who are committed to and value these principles.

We believe in and promote the rights of all persons with disabilities as outlined in the Ontario Human Rights Code and the Accessibility for Ontarians with Disabilities Act (AODA 2005) and its related Accessibility Standards Regulations. To meet this responsibility, LWDH will make appropriate accommodations, including alternative formats available. Please inform Human Resources of any accommodation(s) at any point throughout the recruitment and selection process to ensure your equal participation.

LWDH values the importance of creating a workplace that reflects the population it serves and promotes the representation of the Employment Equity groups as outlined by the Employment Equity Act (1993). Applicants are encouraged to self-declare at the time of application. For more information, to request an accommodation, or to report a frequently publicly posted advertised job posting, please contact the Human Resources Department at 807-468-9861 ext. 2393.